Maintained by the Office of the HRMO
General Function of the Personnel Section
To provide personnel administration services to the management and personnel of the Schools Division in the areas of recruitment and selection, personnel administration, compensation and benefits administration, personnel records, while ensuring adherence to the standards, rules and regulations in personnel administration of government oversight agencies.
While the HRMO may be in charge of Human Resources, determining and providing for the competency development needs or trainings of both teaching and non-teaching personnel are not covered by its official functions.
Leave of absence is generally defined as a right granted to officials and employees not to report for work with or without pay as may be provided by law and as prescribed by CSC Rules.
| TYPE OF LEAVE | REQUIRED DOCUMENTS |
|---|---|
| - Maternity leave shall be granted to female workers in every instance of pregnancy, miscarriage or emergency termination of pregnancy, regardless of frequency: Provided, that for cases of miscarriage or emergency termination of pregnancy, sixty (60) days maternity leave with full pay shall be granted. Under the Expanded Maternity Leave Law, a total of one hundred five days (105) with full pay of leave may be availed by the employee. | Indorsement from the School Head/Head of Unit
Form 6 - 3 Copies Form 41 - 3 Copies School Clearance Form 6a - 3 Copies (Allocation of Maternity Leave Form - for employees who intend to apportion a maximum of 7 days to the paternity leave of the father, alternate caregiver of her child/children or her current partner) Proof of Relationship (e.g. Marriage Contract, Certificate of Live Birth of Child) |
| - refers to the benefits granted to a married male employee allowing him not to report for work for seven (7) days but continues to earn the compensation therefor, on the condition that his spouse has delivered a child or suffered a miscarriage for purposes of enabling him to effectively lend support to his wife in her period of recovery and/or in the nursing of the newly-born child. | Indorsement from the School Head/Head of Unit
Form 6 - 3 Copies Marriage Contract or Certificate of Live Birth of Child |
| Form 6 - 3 Copies (60 days and below)
Form 6 - 3 Copies (Beyond 60 days) Form 41 - 3 Copies (for sick leave beyond 5 working days) School Clearance (Beyond 30 days) |
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| Form 6 - 3 Copies (60 days and below)
Form 6 - 3 Copies (Beyond 60 days) |
|
| - is a privilege leave when an employee sustains wounds or. injuries while in the performance of official duties, hence employee was already at work, or in. situations where the employee meets an accident while engaged in activities inherent to the performance of official duties. | Certification of the school head that the injuries were incurred while in the performance of duties or other relevant narratives such as Police report/blotter that may validate the basis of the request
Medical Certificate on the nature of injuries, course of treatment involved, stating the recommendation of the attending physician on the duration to undergo recuperation and rehabilitation Form 41 - 3 Copies (serves as written concurrence of a government physician in case the attending physician is a private practitioner per DBM JC No. 1, s. 2006) Form 6 - 3 Copies (60 days and below) Form 6 - 3 Copies (Beyond 60 days) School Clearance (Beyond 30 days) |
| - Vacation leave refers to leave of absence granted to officials and employees for personal reasons, the approval of which is contingent. | Indorsement from the School Head/Head of Unit (as may be required by the approving authority)
Form 6 - 3 Copies (60 days and below) Form 6 - 3 Copies (Beyond 60 days) School Clearance (Beyond 30 days) |
| - The Magna Carta of Women (MCW) is a comprehensive women's human rights law that seeks to eliminate discrimination through the recognition, protection, fulfillment, and promotion of the rights of Filipino women, especially those belonging in the marginalized sectors of the society. | Form 6 - 3 Copies (60 days and below)
Form 6 - 3 Copies (Beyond 60 days) Form 41 - 3 Copies (for sick leave beyond 5 working days) School Clearance (Beyond 30 days) |
| 3 copies of the following:
1. Letter Request 2. Photostrcmp of Approved Special Order for Maternity 3. Photostrcmp of Approved Form 6 4. Photostrcmp of Certificate of Live Birth of Born Child 5. Original strcmp of Form 211 (Signed by a Government Doctor) |
| Status of Appointment | Required Documents |
|---|---|
| 2 copies each of the following:
1. Letter Request 2. Original DTR 3. Photostrcmp of Appointment 4. Photostrcmp of Oath of Office 5. Certificate of Assumption to Duty 6. Account Deposit Slip and Photostrcmp of ATM 7. SALN as of December 31 of the previous year 8. GSIS Membership Information Sheet 9. BIR Form 1902 (for those with no TIN) 10. BIR Form 2305 (for those with exiting TIN) 11. Division Paid Employees Record Form 12. Updated MDF (Pag-IBIG) 13. Updated MDR (Philhealth) |
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| 2 copies each of the following:
1. Letter Request 2. Original DTR 3. Account Deposit Slip and Photostrcmp of ATM 4. Photostrcmp of Appointment 5. Certificate of Assumption to Duty 6. Daily Accomplishment Report |
| Letter Request for Double Pay
Photostrcmp of S.O. for Maternity Photostrcmp of S.O. for Reinstatement Include the following documents attached in the approved Special Orders: Photostrcmp of Approved Form 6 (Leave Form) Photostrcmp of Form 41 (Medical Certificate) Photostrcmp of For 211 (Medical Certificate) Photostrcmp of Child’s Birth Certificate Photostrcmp of School Clearance |
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| Letter Request for Loyalty Pay
Updated Service Record Appointment (Original Status) |
| - is a form of staffing modification and/or position classification action applied only when there is a substantial change in the regular duties and responsibilities of the position. This may result in a change in any or all of the position attributes: position title, level and salary grade. | Required Documents
Submit in order of listing as follows: 1. Recommendation Letter from the School Head 2. Equivalent Records Form 3. Service Record 4. Latest Appointment 5. Performance Rating for the Last Three Years 6. Original strcmp of Transcript of Records - 1 strcmp 7. Certified Photostrcmp of Transcript of Records - 3 Copies 8. Original strcmp of CAV of Transcript of Records - 3 Copies 9. Notarized Sworn Statement for Graduates of Private Schools |
| 2 Copies of the following:
1. RPSU Paid Personnel Request Sheet for Masterfile Update 2. Updated Payslip 3. Updated Service Record (Obtained from School Head) 4. Photostrcmp of Marriage Contract (PSA) |
| (Newly Hired/Transfer of Station) | 2 copies of the following:
1. Letter Request 2. Teacher/Employee Individual Record Form 3. Photostrcmp of Approved Appointment 4. Recent Validated Deposit Slip (Land Bank) 5. GSIS BP No. 6. Updated MDF (Pag-IBIG) 7. Updated MDR (Philhealth) 8. BIR Form 1902 9. BIR Form 2305 10. SALN as of December 31 of the previous year |
| 1. Letter Request
2. Photostrcmp of Appointment 3. Photostrcmp of Payslip 4. Updated Service Record |
|
| 1. Letter Request
2. RPSU Paid Personnel Request Sheet for Masterfile Update 3. Marriage Contract (for Married Women) 4. Updated MDF (Pag-IBIG) 5. Updated MDR (Philhealth) |
| - when an incumbent teacher is on maternity or extended leave, a temporary replacement may be extended a substitute appointment for the duration of the incumbent teacher’s leave, but not to exceed one year. | Required Documents
1. Request Sheet for Substitute Teacher (Non IU/Elementary | Implementing Unit) 2. Approved Special Order for Maternity Leave of Teacher on Leave 3. Approved Form 6 |
| - The authority to grant permission to any official or employee shall be granted by the head of the ministry or agency in accordance with Section 12, Rule XVIII of the Revised Civil Service Rules | Request Letter for Authority to Practice Profession (Prescribed Format) |
| - Pursuant to DECS Order No. 56, 2. 1984, Department Circular No. 17, s. 1960 and other related issuances that officers, teachers, and other personnel who wish to study leading to any degree must secure a permit to study from the head of agency to ensure that outside study will not impair performance of their functions. | Permit to Study Form |
| - Retirement under RA 8291 may be availed by those who have rendered at least 15 years of service in government and must be at least 60 years of age upon retirement. Also, they must not be permanent total disability pensioners. | Letter of Intent to Retire (3 copies)
GSIS Application for Retirement(4 copies) Declaration of Pendency/Non-Pendency of Case (4 copies) Division Clearance(4 copies) Updated Service Record (softstrcmp) Fiscal’s Clearance (Place of Assignment & Residence) (4 copies) Statement of Assets, Liabilities & Net Worth (SALN) (4 copies) Latest Appointment (4 copies |
| Survivorship Form (4 copies)
Proofs of Surviving Legal Heirs and Guardianship (4 copies) Affidavit of Surviving Spouse (4 copies) Affidavit of Surviving Heirs(4 copies) Death Certificate-PSA (4 copies) Marriage Cert – PSA (4 copies) Birth Certificate of Minor – PSA (4 copies) Updated Service Record (softstrcmp) Statement of Assets, Liabilities & Net Worth (SALN) (4 copies) Latest Appointment (4 copies) Payslip (3 copies) Division Clearance (4 copies) Ombudsman Clearance (4 copies) CSC Clearance (4 copies |
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| - benefit for life that is given to former GSIS members who left the government service after having been diagnosed with disabilities that led to complete, irreversible, and permanent incapacity to work, resulting in loss of income | Letter of Intent to Retire (3 copies)
Application for Disability Retirement Form (4 copies) Disability Benefits Income Benefits for Payment Form (4 copies) Declaration of Pendency/Non-Pendency of Case (4 copies) Division Clearance (4 copies) Medical Certificate (3 copies) Letter of Intent to Retire (3 copies) Updated Service Record (softstrcmp) Fiscal’s Clearance (Place of Assignment & Residence) (4 copies) Statement of Assets, Liabilities & Net Worth (SALN) (4 copies) Latest Appointment (4 copies |
Documents to be Submitted and Number of Copies 1. CS Form 32 Oath of Office - 3 2. CS Form 1 Position Description Form - 3 3. CS Form 212 Personal Data Sheet - 2 4. Transcript of Records (Certified strcmp by the School Registrar) - 1 5. PSA Authenticated Certificate of Live Birth - 1 6. PSA Authenticated Marriage Contract (for female employees) - 1 7. Clearance from Current School Head - 1 8. Service Record - 1 9. Photostrcmp of Latest Appointment Issued (if any) - 1 10. Authenticated PRC License and Rating - 2 11. BIR Form 2305 - 2 12. Work Experience Sheet - 2 |
Documents to be Submitted and Number of Copies 1. CS Form 32 Oath of Office - 3 2. CS Form 1 Position Description Form - 3 3. CS Form 212 Personal Data Sheet - 2 4. PSA Authenticated Certificate of Live Birth - 1 5. PSA Authenticated Marriage Contract (for female employees) - 1 6. Clearance from Current School Head - 1 7. Service Record - 1 8. Photostrcmp of Latest Appointment Issued (if any) - 1 9. Authenticated PRC License and Rating (only if requested upon further evaluation by the Civil Service Commission) 10. BIR Form 2305 - 2 11. Work Experience Sheet - 2 |
| Documents to be Submitted and Number of Copies 1. CS Form 32 Oath of Office - 3 2. CS Form 1 Position Description Form - 3 3. CS Form 212 Personal Data Sheet - 2 4. CS Form 211 Medical Certificate - 1 5. Transcript of Records (Certified strcmp by the School Registrar) - 1 6. PSA Authenticated Certificate of Live Birth - 1 7. PSA Authenticated Marriage Contract (for female employees) - 1 8. Clearance from Current School Head - 1 9. Service Record - 1 10. Photostrcmp of Latest Appointment Issued (if any) - 1 11. Authenticated PRC License and Rating - 2 12. BIR Form 2305 - 2 13. Work Experience Sheet - 2 |